Keeping and exchange of the sensitive files on the Internet turned out to be an inevitable demand of the current business sphere. Plenty of software developers provide deal-makers with safe virtual spaces which are expected to bring the ease to the entire course of the transaction execution – so-called virtual rooms. Their main duty is to provide protection to virtual copies of files. A VDR might be used not exclusively as a depository for secret information but also as venue where numerous VDR users may exchange and have a conversation about information, deals, and transactions. In such a way, virtual platforms canceled the need to work on the whole project only in a course of personal negotiations. As virtual repositories are becoming more and more demanded, a lot of vendors provide their programs on the market. dataroom solutions Evidently, not each platform that exists is trustworthy and good enough to entrust them confidential corporate information. To find a decent virtual repository, the deal-maker is supposed to consider various characteristics. 1. Reputation and experience immanent to the VDR Be critical to the reputation of the software developer. Habitually, it can be evaluated according to the comments posted on the Internet. Both – the ratings of regular room users and the evaluation by experts – proved to be valuable when it comes to choosing a VDR vendor. In addition, it is informative to find out the nuances of the projects that were executed with the assistance of the data room and, possibly, even to talk to the deal-makers from an organization which has already exploited services of the vendor. Also, the experienced provider will capable of providing customized features to a deal-maker. 2. The functions the virtual data room will provide you with When selecting a VDR, a particular set of important options should be checked. All in all, a decent virtual data room focuses on data and access safety. The virtual repository The must possess all the required certificates (ISO 27001 and SSAE 16 ), provide data encryption, firewalls, complex user authentication system, dynamic watermarks, etc. Moreover, the VDR owner should possess all the rights to manage access to the VDR in general and to selected documents, folders. Regular audit reports allow to track all the actions in the virtual data room. Despite being secure, the data room is supposed to be convenient to utilize. Hence, simple interface that facilitates work in the virtual platform is thought to be crucial. Diverse search and upload features also enhance and speed up the project execution via the virtual data room. The mentioned characteristics do not form an exhaustive list of the options which the businessman might demand from the virtual repository : the requirements will be dependent on the client’s demands. 3. Expected expenditures As there are plenty of provides on VDR market, the potential users might find virtual rooms of different price : the cost of use depends mainly on the vendor, on the estimated time needed for accomplishment of the transaction, on the unique features expected, etc. That is why, the customer must be pragmatic and to decide how much he is willing to spend on the data room. 4. The pluses you and your stakeholders will have a chance to experience A repository is supposed to be not only affordable and convenient for the virtual room owner but also fulfill the demands of the owner’s current or potential business partners. Sometimes it is a good idea to select the more well-known virtual repository considering it is equipped with particular functions required by the the other participants of the project. 5. Adequate set of functions Before selecting a virtual repository, meticulous estimation of the needs and expectations is necessary : not a single client wants to get an expensive VDR which offers several valueless services. The customer is supposed to make sure he plans to pay for the set of services he really wants and expects – not for popular and catchy services which have totally nothing connected with information protection and storage. If staying stick to these simple recommendations in mind, the potential VDR user may have just a few uncertainties when selecting a virtual platform. Even though this process will possibly require a considerable amount of time, it is advisable to spend a bit more time and to give a try to demo versions of a few repositories than to pay for the very first virtual data room that was on sale at adequate price. You are expected to remember the fact that you are paying for your security and comfort and the VDRs are not supposed to be the ones to save money on.